Support and Documents for Project Partners
This page summarizes the information and documents required for working with us, namely for submitting a funding request, as well as for implementing and completing your project. In order to make it easier for you to complete the documents, you can find FAQs for projects starting from 2018 at the end of the page.
Each project starts with an idea. This first step takes account of Robert Bosch Stiftung GmbH’s approach that projects are developed and decided in a two-step process consisting of idea and application. The project idea provides the first insights into a project’s broad outline, in terms of its focus, budget, and structure.
In the project application, you will describe your project, define its goals and explain how you want to achieve these. If your project idea receives a positive evaluation, Robert Bosch Stiftung GmbH will invite you to submit an application.
The budget plan is your financial calculation, created based on your application. It is divided into activities and cost items and reflects the project’s (focus) cost structure (total and RBSG funds). Funds provided must be used according to the activities detailed in the budget plan. If, in the course of the project, changes become apparent that exceed the approved reallocation allowance per activity, these must be agreed upon and approved in writing by Robert Bosch Stiftung GmbH. Please provide an updated calculation to your contact at Robert Bosch Stiftung GmbH.
All amounts to be paid out during the support period are entered in the payment plan. This enables you to align the payout of funds requested from Robert Bosch Stiftung GmbH to the expected course of the project. Your responsible project manager at the Bosch Robert Bosch Stiftung can advise you regarding payment installments and frequency.
In the project review, you describe the results, impact achieved, experiences and learning processes your project has entailed. It is particularly important to state how your project has developed and changed compared to the original planning (project proposal) during the implementation phase.
Evidence of Use
To ensure that you have used the funds provided by Robert Bosch Stiftung GmbH as per your contract and for charitable purposes, you will usually have to submit a statement detailing the evidence of use at the end of your project. This requirement is stipulated in your contract. Evidence of use is the comparison of planned and actual project costs. Based on this statement, Robert Bosch Stiftung GmbH examines the following questions:
- Was the amount provided by Robert Bosch Stiftung GmbH used charitably and economically?
- Were the funds made available for the project spent on the supported purpose?
- Were the contractual conditions adhered to during project implementation?
- Evidence of use must contain the required confirmation clause (cf. template under Documents for Partners) and a signed copy must be submitted to Robert Bosch Stiftung GmbH. Digital scan copies are permissible.
Please refer to your contract (Annex 5, Notes on Document Management) to find out whether you must submit receipts to Robert Bosch Stiftung GmbH as soon as the project ends to account for the funds provided. As a rule, Robert Bosch Stiftung GmbH reserves the right to request individual receipts for examination if necessary. Individual receipts must be numbered in accordance with the list of receipts and filed in the same order as they appear on it. If the volume of data makes it necessary to use an exchange server, please contact your contact person at the Robert Bosch Stiftung.
What is meant by “economical use of funds”?
For charity law reasons, Robert Bosch Stiftung GmbH is obliged to ensure that the funds it makes available to projects are used economically and for charitable purposes only. Examples of this are described in the "Principles of the Economic Use of Funds" in your contract (Annex 4).