Privacy Statement

Robert Bosch Stiftung GmbH ("We“ or "Us") is delighted about your visit to our internet pages and mobile applications (together also referred to as "Online Offers") and about your interest in our organization and our charitable work.

Robert Bosch Stiftung respects your privacy

The protection of your privacy throughout the course of processing personal data as well as the security of all business data is an important concern to us. We process personal data that was gathered during your visit of our Online Offers confidentially and only in accordance with statutory regulations. Data protection and information security are included in our corporate policy.

Controller

Robert Bosch Stiftung is the controller responsible for the processing of your data; exceptions are outlined in this data protection notice. Our contact details are as follows:
Robert Bosch Stiftung GmbH
Heidehofstr. 31
70184 Stuttgart
datenschutz@bosch-stiftung.de

Collection, processing and usage of personal data

Processed categories of data
The following categories of data are processed:

  • Communication data (e.g. name, telephone, e-mail, address, IP address)

Principles
Personal data consists of all information related to an identified or identifiable natural person, this includes, e.g. names, addresses, phone numbers, email addresses, contractual master data, contract accounting and payment data, which is an expression of a person's identity.

We collect, process and use personal data (including IP addresses) only when there is either a statutory legal basis to do so or you have given your consent to the processing or use of personal data concerning this matter, e.g. by means of registration.

Processing purposes and legal bases
We and service providers commissioned by us process your personal data for the following processing purposes:

  • Provision of these Online Offers (Legal basis: Justified interest on our part in direct marketing as long as this occurs in accordance with data protection and competition law).
  • To determine disruptions/disturbances and for security reasons (Legal bases: Fulfillment of our legal obligations within the scope of data security and justified interest in resolving disruptions/disturbances and in the security of our offers).
  • Dispatch of an email newsletter with the recipient’s consent (Legal basis: Consent).
  • Safeguarding and vindication of our rights (Legal basis: Justified interest on our part for the safeguarding and vindication of our rights).
     

Log-Files

Every time you use the internet, your browser transmits certain information which we store in so-called log files. We save log files for seven days solely to determine disturbances and for security reasons (e.g., to clarify attack attempts) and then we delete them afterwards. Log files which need to be maintained for evidence purposes are excluded from deletion until the respective incident has been completely resolved and may, on a case-by-case basis, be passed on to investigating authorities. Log files are also used for analysis purposes (without or without complete IP address). See module web analysis therefore.

In log files, the following information in particular is being saved:

  • IP address (internet protocol address) of the terminal device which is being used to access the Online Offers;
  • Internet address of the website from which the Online Offer has been accessed (socalled URL of origin or referrer URL);
  • Name of the service provider which is used to access the Online Offers;
  • Name of the files or information accessed;
  • Date and time as well as duration of retrieval;
  • Amount of data transferred;
  • Operating system and information on the internet browser used including addons installed (e.g., Flash Player);
  • http status code (e.g., “Request successful” or “File requested not found”).
     

Children

This Online Offer is not for children under 16 years of age.

Data transfer

Data transfer to other controllers
Your personal data is principally forwarded to other controllers only when required for the fulfillment of a contract, in the case where we or the third party have a legitimate interest in the transfer, or when your consent has been given. Par-ticulars on the legal bases can be found in the Section - Purposes of Processing and Legal Bases. Third parties may also be other companies of the Bosch group. When data is transferred to third parties based on a justified interest, this is explained in this data protection notice. Additionally, data may be transferred to other controllers when we are obliged to do so due to statuto-ry regulations or enforceable ad-ministrative or judicial orders.

Service providers (general)
We have commissioned external service providers with tasks such as sales and marketing services, contract management, payment handling, programming, and data hosting. We have chosen these service providers carefully and review them regularly, especially regarding their diligent handling of and protection of the data that they have saved. All service providers are obliged to maintain confidentiality and to abide by the statutory provisions. Service providers may also be other Bosch group companies.

Transfer to recipients outside the EEA

We can also transfer personal data to recipients located outside the EEA in socalled third countries. In such cases, we ensure prior to the transfer either that the data recipient provides an appropriate level of data protection (e.g., due to a decision of adequacy by the European Commission for the respective country or due to the agreement based on so-called EU model clauses with the recipient) or that you have consented to the transfer.

You are entitled to receive an overview of third country recipients and a copy of the specifically agreed-to provisions securing an appropriate level of data protection. For this purpose, please use the statements made in the Contact section.

Duration of storage; retention periods

Principally, we store your data for as long as it is necessary to render our Online Offers and the services connected to them or for as long as we have a justified interest in storing the data (e.g., we might still have a justified interest in postal mail marketing upon fulfillment of a contract). In all other cases we delete your personal data with the exception of data we must store to fulfill legal obligations (e.g., we are obliged due to retention periods under the tax and commercial codes to have documents such as contracts and invoices available for a certain period of time).

Use of cookies

On our website, we employ cookies that are necessary for its use.

Cookies are small text files that can be saved and read on your device. There is a distinction between session cookies, which are deleted as soon as you close your browser, and persistent cookies, which are stored beyond the individual session. 

You can set your browser to notify you about the placement of cookies so that their use is transparent. Moreover, you can delete cookies at any time via the corresponding browser setting and prevent new ones from being set. However, this may prevent our website from being displayed correctly, and some functions may no longer be available.

Overview of the cookies we use
This section provides an overview of the cookies we use.

a) Strictly necessary cookies

Cookies that are strictly necessary include, for example:

  • Cookies that identify or authenticate our users;
  • Cookies that store certain user preferences (e.g. search or language settings).

We do not use these necessary cookies for analytics, tracking, or advertising purposes.

Some of these cookies only contain information on certain settings and cannot be linked to a specific person. They may also be necessary to navigate around the website, for security, or to display content correctly.

b) Analytical cookies

We use analytical cookies to record the usage behavior (e.g. subpages visited, search queries entered) of our users and to evaluate it anonymously and statistically. For more on this, see the Web analytics section below.

Web analytics

We need statistical information about the use of our website to make it more user-friendly, to measure its reach, and to carry out market research. For this purpose, we use the web analytics tools described in this section. The usage profiles created by these tools using analytical cookies are not linked to personal data. The tools either do not use user IP addresses at all or shorten them immediately after collection. The tool providers process data only as processors according to our instructions and not for their own purposes.

If the data is processed in this context outside of the EU or EEA, we provide information on the adequate level of data protection as well as on how you can withdraw your consent: 

etracker
etracker is provided by etracker GmbH, Erste Brunnenstraße 1, 20459 Hamburg, Germany. 

Data is processed on the basis of your consent, provided you have consented via our banner. You can withdraw your consent at any time and choosing the corresponding settings via our banner.

Within the scope of etracker, etracker GmbH supports us as a processor as per Art. 28 GDPR.

Virtual tour

On our website we offer a ‟virtual tour,” which gives you a closer look at our premises. The video files necessary for this are not stored on our servers but are loaded from the server of third-party provider 3D-TOP-Event. To ensure that viewing our website with embedded videos does not automatically cause content from 3D-TOP-Event to be loaded, initially we only show locally stored, blurred preview images from the videos. These do not provide any information to 3D-TOP-Event. 

Only after you have clicked on the preview image will content from 3D-TOP-Event be loaded. Through this action, they receive the information that you have accessed our web page as well as the usage data that is technically necessary for this purpose. We have no influence over the further processing of the data by 3D-TOP-Event. By clicking on the preview image, you consent to their content being loaded.

Social Plugins

In our Online Offers we use so-called social plugins from various social networks; these are individually described in this section. During the usage of the plugins, your internet browser establishes a direct connection to the respective social networks’ servers. This way, the respective provider receives information that your internet browser has accessed from the respective site of our Online Offers, even if you do not have a user account with this provider or are currently not logged into this account. Log files (including the IP address) are, in this case, directly transmitted from your internet browser to a server of the respective provider and might be stored there. The provider or its server may be located outside the EU or the EEA (e.g., in the United States).

The plugins are standalone extensions by social network providers. For this reason, we are unable to influence the scope of data collected and stored by them.

Purpose and scope of the collection, the continued processing and usage of data by the social network as well as your respective rights and setting options to pro-tect your privacy can be found by consulting the respective social network's data protection notices.

In case you do not wish social network providers to receive and, if applicable, store or use data, you should not use the respective plugins.

Facebook plugins
Facebook is operated under www.facebook.com by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA, and under www.facebook.de by Facebook Ireland Limited, Hanover Reach, 5-7 Hanover Quay, Dublin 2, Ireland ("Facebook"). Find an over-view over Facebook's plugins and their appearance here: http://developers.facebook.com/plugins; find information on data protection at Facebook here: http://www.facebook.com/policy.php.

Twitter plugins
Twitter is operated by Twitter Inc., 1355 Market St, Suite 900, San Francisco, CA 94103, USA ("Twitter"). Find an overview over Twitter's plugins and their appearance here: https://twitter.com/about/resources/buttons; find information on data protection at Twitter here: https://twitter.com/privacy

Google+ plugins
Google+ is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google"). Find an overview over Google's plugins and their appearance here: https://developers.google.com/+/plugins; find information on data protection at Google+ here: http://www.google.com/intl/de/+/policy/+1button.html.

Instagram plugins
Instagram is operated by Instagram LLC., 1601 Willow Road, Menlo Park, CA 94025, USA ("Instagram"). Find an overview over Instagram's plugins and their appearance here: http://blog.instagram.com/post/36222022872/introducing-instagram-badges; find information on data protection at Instagram here: https://help.instagram.com/155833707900388/

Soundcloud plugins
Soundcloud is operated by SoundCloud Limited, Rheinsberger Str. 76/77, 10115 Berlin, Germany ("Soundcloud"). Find information on data protection at Soundclouds here: https://soundcloud.com/pages/privacy

YouTube

On our website we embed videos that are not stored on our servers. To ensure that viewing our website with embedded videos from a third-party provider does not automatically cause their content to be loaded, initially we only show locally stored preview images from the videos. These do not provide any information to the third-party provider.

Only after you have clicked on the preview image will content from the third-party provider be loaded. Through this action, they receive the information that you have accessed our web page as well as the usage data that is technically necessary for this purpose. Furthermore, the third-party provider is then able to implement tracking technologies. We have no influence over the further processing of the data by the third-party provider. By clicking on the preview image, you consent to their content being loaded. 

Videos are embedded on the basis of your consent as per Art. 6 Section 1(a) GDPR, provided you have consented by clicking on the preview image. Please be aware that the embedding of some videos leads to your data being processed outside of the EU or EEA. In some countries this incurs the risk that authorities can access the data for security and monitoring purposes without your being informed or able to appeal. 
If we use providers in third countries that are unsafe and you give your consent, the data transfer to an unsafe third country is based on the standard contract terms of the EU.

  • Provider: YouTube / Google (USA)
  • Adequate level of data protection: No adequate level of data protection. Data transfer is based on standard EU contract terms. Alternative: Transfer is based on Art. 49 Section 1(a) GDPR.
  • Withdrawal of consent: When you click on a preview image, the content of the third-party provider is loaded immediately. If you do not want this to occur on other pages, please do not click on any further preview images.

Google Maps

On our website we embed map services that are not stored on our servers. To ensure that viewing our website with embedded map services from a third-party provider does not automatically cause their content to be loaded, initially we only show locally stored preview images of the maps. These do not provide any information to the third-party provider

Only after you have clicked on the preview image will content from the third-party provider be loaded. Through this action, they receive the information that you have accessed our web page as well as the usage data that is technically necessary for this purpose. We have no influence over the further processing of the data by the third-party provider. By clicking on the preview image, you consent to their content being loaded. 

Map services are embedded on the basis of your consent as per Art. 6 Section 1(a) GDPR or § 15 Section 3 Clause 1 TMG [German Telemedia Act], provided you have previously consented by clicking on the preview image. 

Please be aware that the embedding of some map services leads to your data being processed outside of the EU or EEA. In some countries this incurs the risk that authorities can access the data for security and monitoring purposes without your being informed or able to appeal. If we use providers in third countries that are unsafe, the data transfer to an unsafe third country is based on the standard contract terms of the EU.

Alternative
If we use providers in third countries that are unsafe and you give your consent, the data transfer to an unsafe third country is based on Art. 49 Section 1(a) GDPR.

  • Provider: Google LLC (USA)
  • Adequate level of data protection: No adequate level of data protection. Data transfer is based on standard contract terms. Alternative: No adequate level of data protection. Transfer is based on Art. 49 Section 1(a) GDPR.
  • Withdrawal of consent: When you click on a preview image, the content of the third-party provider is loaded immediately. If you do not want this to occur on other pages, please do not click on any further preview images

Newsletter

On our website you can subscribe to various newsletters. To enable this, we use a so-called double opt-in procedure, which means that we will only send you a newsletter via email if you have explicitly consented by clicking on a link in the registration mail. If at a later date you no longer wish to receive newsletters, you can terminate your subscription at any time by withdrawing your consent. You can withdraw your consent to receiving email newsletters by clicking on the link in the newsletter or in the administrative settings of the respective web page. Alternatively, please contact us using the contact details provided in the Contact section. We will then delete your data immediately.

The only information we require when you subscribe to a newsletter is your email address. Any additional optional data you give us will only be used to address you personally in the newsletter. The legal basis for the processing of this data is the consent you have given us. Furthermore, aside from the aforementioned details, we store additional data, where necessary, so that we can prove you have signed up for our newsletter. This can include the complete IP address at the time you subscribed, as well as a copy of the registration mail we sent you. 

Your consent to receiving the newsletter also covers analyses by us of how the newsletter is used. If you give us your consent, we integrate individual tracking pixels into our newsletters, which allow us to identify when the newsletter we sent you was viewed or opened, and we personalize the links in the newsletter so that we can analyze when you clicked on which link.

If you do not complete the registration process for the newsletter, your details will automatically be deleted after 30 days.
For the purposes of sending out our newsletters, we use the external service provider Episerver GmbH and the agency Frank und Freunde GmbH, to whom the details of the recipients are transferred.

Communities

We offer you the opportunity of becoming a member of one of our project communities (such as the Fast Track community). There, you can sign up, create a user profile and communicate with other members. Your data generated there is only used in the scope of the consent granted by you for the respective marketing, market research and service purposes. You can withdraw your consent at any time.

All data which is generated by you in the communities, e.g., by creating comments or pictures, are automatically publicly accessible for all community members and will be linked to your user profile.

External links

Our Online Offers may contain links to third party internet pages – by providers who are not related to us. Upon clicking the link, we have no influence on collecting, processing and using personal data possibly transmitted by clicking the link to the third party (such as the IP address or the URL of the site on which the link is located) as the behavior of third parties is naturally outside our supervision. We do not assume responsibility for the processing of such personal data by third parties.

Security

Our employees and the companies providing services on our behalf, are obliged to confidentiality and to compliance with the applicable data protection laws.

We take all necessary technical and organizational measures to ensure an appropriate level of security and to protect your data that are administrated by us especially from the risks of unintended or unlawful destruction, manipulation, loss, change or unauthorized disclosure or unauthorized access. Our security measures are, pursuant to technological progress, constantly being improved.

Portal 

We offer you the opportunity to log in to our portal, where you can register and create a user profile. To use the portal, you will need to have a user agreement with us. You can use the portal, for example, to submit project ideas and apply for support, and to upload the documents required to do this. 

In completing your registration for the portal, we use a double-opt-in process: This means that your access to the portal will only be enabled once you have expressly confirmed the activation of your account by clicking on the link in our notification.  

When registering, you must first provide only your first and last name, your organization (where applicable), your email address, and a password. You will then be taken to the grant applicant profile that has been created, where you can enter further details (address). We will only collect your bank details once you have submitted an idea, the idea has been reviewed, and we have invited you to submit a formal application for funding. Additionally, when you submit an idea you may also specify a third person as a contact. In the free text fields at various points (e.g., description of your idea, application) you have the opportunity, in particular, to describe the project itself as well as the necessary financial framework. 

For data protection reasons, please avoid entering any personal information related to third parties (e.g., name and contact details) in the free text fields. The only exceptions to this are contact persons for your project and authorized representatives of your organization. 

Within the portal you can also receive system messages related to the progress of your project (e.g., changes in project status, confirmation of applications received).  In the initial settings, the option to receive system messages is disabled. The first time you log in to the portal you will be alerted to this option and you can change these settings. You may also change the settings at any time via your user profile. System messages are sent only to you as the portal user, not to the contact person you specify for the project (if this is another person). 

Please note, however, that this is not private communication! Messages are visible to all employees of Robert Bosch Stiftung GmbH as well as to your organization or its employees. 

Naturally you can still make changes (e.g., changes to the budget plan, contact details, or bank details; storage of additional documents in the system) after the funding period for your project has started. In addition, there is another section for the completion of the project. You can upload additional supporting documents there. You may officially terminate the user agreement with at least 30 days’ notice as per our terms of use. 

For the full functionality of the portal, the following cookies are used: 

Name: refresh_token
Provider: portaldev.bosch-stiftung.de
Purpose: This cookie is used to maintain the user’s session and to create a new “access token” for the user when the session expires or has already expired. 
Expiry: Logout
Type: HTTP cookie

Name: ARRAffinity
Provider: portaldev.bosch-stiftung.de
Purpose: This cookie maintains session affinity in the Microsoft Cloud environment. In a load-balancing environment, the issuing of this cookie ensures that the current session will not be continued by another server. 
Expiry: Session
Type: HTTP cookie

User rights

To enforce your rights, please use the details provided in the Contact section. In doing so, please ensure that an unambiguous identification of your person is possible.

Right to information and access:
You have the right to obtain confirmation from us about whether or not your personal data is being processed, and, if this is the case, access to your personal data.

Right to correction and deletion:
You have the right to obtain the rectification of inaccurate personal data concerning yourself without undue delay from us. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

This does not apply to data which is necessary for billing or accounting purposes or which is subject to a statutory retention period. If access to such data is not required, however, its processing is restricted (see the following).

Restriction of processing:
You have the right to demand for – as far as statutory requirements are fulfilled – restriction of the processing of your data.

Objection to data processing:
You have the right to object to data processing by us at any time. We will no longer process the personal data unless we demonstrate compliance with legal requirements to provide provable reasons for the further processing which are beyond your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.

Objection to direct marketing:
Additionally, you may object to the processing of your personal data for direct marketing purposes at any time. Please take into account that, due to organizational reasons, there might be an overlap between your objection and the usage of your data within the scope of a campaign which is already running.

Objection to data processing based on the legal basis of “justified interest”:
In addition, you have the right to object to the processing of your personal data any time, insofar as this is based on the legal basis of justified interest. We will then ter-minate the processing of your data, unless we demonstrate compelling legitimate grounds according to legal requirements for the processing, which override your rights

Withdrawal of consent:
In case you consented to the processing of your data, you have the right to object this consent with immediate effect. The legality of data processing prior to your revocation remains unchanged.

Data portability:
You are entitled to receive data that you have provided to us in a structured, commonly used and machine-readable format or – if technically feasible – to demand that we transfer those data to a third party.

Right of complaint with super-visory authority:
You have the right to lodge a complaint with a supervisory authority. You can appeal to the supervisory authority which is responsible for your place of residence or your state or to the supervisory authority responsible for us. This is:

Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit

Address:
Königstrasse 10a
70173 Stuttgart
Germany

Postal adress:
P.O. Box 10 29 32
70025 Stuttgart
Germany
Phone: 0711/615541-0
Fax: 0711/615541-15
E-Mail: poststelle@lfdi.bwl.de

Changes to the Data Protection Notice

We reserve the right to change our security and data protection measures if this is required due to technical development. In such cases, we will amend our data protection notice accordingly. Please therefore observe the current version of our data protection notice, as this is subject to change.

Status update on October 26, 2020
 

Contact

If you want to contact us, please find us at the address stated in the "Controller" section. To assert your rights and for sug-gestions and complaints regarding the processing of your personal data as well as for the withdrawal of your consent, we recommend that you contact our data protection commissioner:

Robert Bosch Stiftung GmbH
Data protection commissioner
Heidehofstr. 31
70184 Stuttgart
datenschutz@bosch-stiftung.de